**UPDATED 21st March 2018**
Following on from our previous update (https://www.apgo.org.uk/gdpr-apgo-response/) and in order to ensure that we are always clear in our communications regarding sector changes whilst making ready for GDPR, please find the following summary update of decisions made so far:
- The PFO ID (aka Universal ID) has been agreed and is in the process of being implemented. This will be in play by May 2018 at the latest; no more definite date can be given, however, it may start to be applied individually by organisations before then. Although there are obvious benefits to all in all charities starting to capture this number ASAP, APGO Members understand that it will take some charities a little while longer than others to adopt this new ID as part of their processing procedures.
- The new ID format will be a PFO code (such as TPGT or PGIA) and then 6 digits. e. TPGT123456
- APGO PFO’s have rewritten their Privacy & Marketing Statements using common principles to provide donors with greater clarity on how data is used and stored, and to help position “opting in” more positively”
- Feedback from the IoF has been sought and considered for both, so PFO’s consider this to be the final version and to be IoF approved. New forms will be in play by May 2018 at the latest; no more definite start date can be given however it is possible that some/all PFO’s might be using the new forms sooner.
- It is agreed that all APGO PFO donation forms will have a link to their full privacy statements, which will be available on their respective websites, and will include (in detail) information on what, how, why personal data is captured and how/why it is processed.
- APGO PFO’s are agreed in aligning all their file formats so that the data they send to PGA’s and also to their charities, is consistent (therefore cleaner and clearer) across all the PFO’s for all their charity clients. This will be in play by May 2018 at the latest; no more definite date can be given however it may start to be applied by each PFO before then.
- APGO PFO’s have agreed to ensure that we are passing on marketing preferences of donors to the PGA’s as well as the charities so that they are then able to pass on the relevant contact data on the Disbursement Statements. The preferences are now being shared by all PFO’s to PGA’s and all PGA’s plan to ensure that they are capturing these and sharing as much data as relevant from May 2018, if not before.
- APGO PGA’s are agreed in ensuring that charity Disbursement Statements will be consistent across all PGA’s; meaning data received by the charities all looks the same. This will be in play by May 2018 at the latest; no more definite start date can be given at this time.
- “OPT IN” to marketing has been agreed across all APGO Member donations forms.